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Job Description of Executive Secretary - Ministries

PURPOSE of this Position:

  1. To provide executive management to achieve the goals set for the various Ministries’ functions of the Presbyterian Church in Singapore.
  2. In conjunction with Committee Chairpersons, grow Synod's involvement of in existing and/or new ministry areas.

RESPONSIBILITIES and ACCOUNTABILITIES:
Incumbent: Reports to Executive Director, PCS, in conjunction with Chairpersons of various Ministry Committees:

  1. Develops plans to achieve key results areas that Synod Exco has approved for each Committee of the Presbyterian Church in Singapore.
  2. Organizes, coordinates, supports and monitors the monthly, quarterly and yearly work plans of each Synod Committees and to ensure delivery of goals set for these Committees
  3. In conjunction with the Chairperson of each Committee, proposes and develops new initiatives to grow Synod’s involvement in the various ministry areas of PCS.
  4. Develops strong and growing relationship with leaders of member churches to facilitate mutual understanding of our partnership in each ministry area.
  5. Serves as the conduit of information between member-churches, the Presbytery and the Synod of the PCS.
  6. Serves as the administrative conduit between Synod Committees, the Presbyteries and member-churches.
  7. Oversees the effective running of each Ministry area of the Synod.
  8. Maintains and updates all data files, correspondences and all relevant records pertaining to operation and administration of each Ministry of the Presbyterian Church in Singapore.
  9. Executes specific assigned tasks delegated from the office of the Executive Director

a. Qualification:

  • Tertiary education (preferred) with minimum 5 years' experience in administrative and management functions.
  • Proven ability to develop new initiatives, plan and manage process to deliver on agreed results.

b. Personal Characteristics:

  • A team player, amicable personality, independent, proactive, meticulous, dependable, confident, calm, and flexible.
  • Possess a respectful disposition and able to value others.

c. Christian Ministry Experience:

  • Strong understanding/experience in Christian Ministry work.

d. Communication Skills:

  • Good command of both the English and Chinese languages.
  • Ability to communicate effectively in speaking and writing.
  • A good listener who can provide constructive feedback and instructions.

e. Other Business Skills

  • Strong proficiency in Microsoft Office.
  • Ability to multi-task and delegate

f. Relationship Qualities:

  • Ability to establish and sustain good relationship with all internal and external stakeholders/organizations.
  • Willingness to support co-workers and work together as a team
  • A good and effective mediator

Candidates should be a practising Christian of good standing.

Interested persons may apply to:

Those who are interested may apply to:
    Executive Director,
    The Presbyterian Church in Singapore
    132 Sophia Road
    Singapore 228186

OR

Provide Completed Job Application form and resume to: executivedirector@presbysing.org.sg.

Closing date: 15th June 2018




Job Description of Executive – Secretariat

PURPOSE of this Position:

  1. To provide administrative, operational and secretarial support to achieve the goals set for the Secretariat and Administration functions of the Synod Office.
  2. Supports the Executive Secretary – Administration and Secretariat in implementing initiatives to enhance PCS’s administrative and secretariat capabilities and capacity.

RESPONSIBILITIES and ACCOUNTABILITIES:
Incumbent reports to Executive Secretary – Administration and Secretariat.

  1. Executes plans to achieve key results areas that the Synod Executive Committee has established for the Secretariat function of the Synod Office
  2. Provides secretarial/logistical support to Synod Executive Committee and logistical support to Synod Committees/Councils.
  3. Supports the Stated Clerk in his secretarial duties.
  4. Supports the Executive Director as his Confidential Assistant – providing a full spectrum of secretarial and administrative support.
  5. Maintains and updates all data files, correspondences and all relevant records pertaining to Synod of the Presbyterian Church in Singapore.
  6. Executes specific assigned tasks delegated from Executive Secretary – Administration and Secretariat and by the office of Executive Director

a. Qualification:

  • Tertiary education (preferred) with some experience in administrative, operation and support functions.
  • Proven ability to implement plans and effectively carry out assigned task with minimum supervision.

b. Personal Characteristics:

  • A team player, amicable personality, independent, proactive, meticulous, dependable, confident, calm, and flexible.
  • Possess a respectful disposition and able to value others.

c. Christian Ministry Experience:

  • Some understanding/experience in Christian ministry work.

d. Communication Skills:

  • Strong command of both the English and Chinese languages.
  • Ability to communicate effectively in speaking and writing.

e. Other Business Skills

  • Strong proficiency in Microsoft Office.
  • Ability to multi-task.

f. Relationship Qualities:

  • Ability to interact with different level of stakeholders.
  • Willingness to support co-workers - work together as a team

Candidates must be a practising Christian of good standing.

Those who are interested may apply to:
    Executive Director,
    The Presbyterian Church in Singapore
    132 Sophia Road
    Singapore 228186

OR

Provide Completed Job Application form and resume to: executivedirector@presbysing.org.sg.

Closing date: 15th June 2018




Job Description of Executive - Ministries

PURPOSE of this Position:

  1. To provide administrative, operational and secretarial support to the assigned Ministry Committees to achieve the set goals of each ministry.
  2. Supports the Executive Secretary – Ministries in implementing initiatives agreed with Committee Chairpersons.

RESPONSIBILITIES and ACCOUNTABILITIES:
Incumbent reports to Executive Secretary - Ministries
In liaison with Chairpersons of assigned Ministry Committees:

  1. Executes plans to achieve key results areas that Synod Exco has approved
  2. Provide administrative, operational and secretarial support to execute work plans to deliver goals set for each ministry.
  3. In liaison with the Chairperson of each assigned Committee, implement initiatives to grow Synod’s involvement in the assigned ministry area.
  4. Develops strong and growing relationship with leaders of member-churches to facilitate mutual understanding of our partnership in each ministry area.
  5. Maintains and updates all data files, correspondences and all relevant records pertaining to operation and administration of each assigned ministry area.
  6. Executes specific tasks delegated by the Executive Secretary -Ministries and by the office of the Executive Director.

a. Qualification:

  • Tertiary education (preferred) with some experience in administrative, operation and support functions.
  • Proven ability to implement plans and effectively carry out assigned task with minimum supervision.

b. Personal Characteristics:

  • A team player, amicable personality, independent, proactive, meticulous, dependable, confident, calm, and flexible.
  • Possess a respectful disposition and able to value others.

c. Christian Ministry Experience:

  • Some understanding/experience in Christian ministry work.

d. Communication Skills:

  • Good command of both the English and Chinese languages.
  • Ability to communicate effectively in speaking and writing.

e. Other Business Skills

  • Strong proficiency in Microsoft Office.
  • Ability to multi-task.

f. Relationship Qualities:

  • Ability to interact with different level of stakeholders.
  • Willingness to support co-workers - work together as a team

Candidates must be a practising Christian of good standing.

Interested persons may apply to:

Those who are interested may apply to:
    Executive Director,
    The Presbyterian Church in Singapore
    132 Sophia Road
    Singapore 228186

OR

Provide Completed Job Application form and resume to: executivedirector@presbysing.org.sg.

Closing date: 15th June 2018

We have two vacancies for this position.




 
 




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Tel: 6338 5837
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